Public Resources

Local Chapter Guide

Hey!

Welcome to High Impact Medicine! We’re so excited you’re working to set up or run a chapter. If ever you have any questions or ideas please feel free to get in touch with our head of community

@Abe Tolley⁠

or with your respective country coordinator.

Our chapters are essential to High Impact Medicine: a core part of our philosophy is to bring together medics interested in having a widespread positive impact and form communities - both international and local. Our chapters do just that, hosting socials, speaker events and discussions and foster communities of medical students and junior doctors. All chapters are eligible to receive some funding from the central team to support their activities.

Country coordinators

UK: Abbos Jon

Germany: Erik Jentzen, Moritz Thiele

USA: Sarah Gebauer

Australia: Elina Christian

India: to be announced (probably Miti)

Iran: Fatemeh (but more EA group, less Hi-Med)

Current chapters and presidents/ ambassadors

Current chapters and presidents/ ambassadors

Not synced yet

Country

Name

Chapter Lead

Cambridge

Rahul Shah

Oxford

Jake Mendel

Bristol

Germany

Berlin

Tim Farkas

Hannover

Markus Schirmer

Münster

Carolin Müller

Greifswald

Sebastian Paschen

⁠

How to get started

Congratulations on being accepted as an Ambassdor or chapter president - first thing is to meet your country coordinator who will talk you through these next step!

Read through the below manual

Draft a plan for your Hi-med Chapter for the next 1 year and review it with your country coordinator

Decide on your committee format: Ambassadors or Committee

If relevant interview other Ambassadors or committee members and appoint them to your team with the country coordinator

Establish publicity

See publicity for options & advice

Use the MailerLite templates for sending out nicely formatted emails.

Host an intro event. See events.

Just use the Intro presentation at

Presentations⁠

or invite someone from Hi-Med to speak

Get some merch (Rollups, t shirts, flyer)

1 rollup

200 flyers

t-shirts (depending on regional availability)

Please note: we’re really excited to work with you as a representative of the Hi-Med Community. We ask that when representing Hi-Med, either personally or as part of your chapter, you reflect our

philosophy and approach⁠

. Please check in with the community lead or the Executive Director if you have any questions or concerns! Importantly, we reserve the right to ask any representative of the Hi-Med community to step down from their role if your actions are at odds with our inclusive, collaborative and honest approach - wherever possible we will discuss this with you in an open dialogue first and come to a mutually agreeable solution.

Ambassadors

Ambassadors are students or doctors who are excited about spreading Hi-Meds philosophy that medics can have a wide reaching positive impact. Most chapters start off with 1-3 Ambassadors who start the Hi-Med community where they’re based. In future, chapters may establish a local committee (see below).

The Responsibilities of an ambassador are detailed below - the logistical details of publicity, events and finance are the same for Ambassadors and committee-based chapters - and you can find all that information in this manual too.

Responsibilities (time commitment)

Attend induction and triannual ambassador meetings: 1 hour each. Your country lead / the community lead will reach out to you to arrange this.

Attend biannual check-in with community lead: 30 minutes. Your community lead will reach out to you to coordinate this.

Publicise Hi-Med Fellowship biannually - this involves sharing posts on your institution’s Facebook/ Instagram channels, university / hospital mailing lists, talking to friends - to encourage medics to apply for the 8 week Hi-Med fellowship: 4 hours twice per year → see Publicity and Events

Arrange at least 1 social +/- talk per term: this involves booking a venue, publicising the event, inviting speakers (can be someone from Hi-Med central team): 4 hours per term / quarterly → see Publicity and Events

Publicise annual Ambassador recruitment at your university/ organisation (if you want to move on from being your organisation’s ambassador): as for fellowship, 4 hours once per year → see Publicity and Events

Optional (but encouraged)

Take part in Hi-Med Intro Fellowship / facilitate a local fellowship group if you have already taken part in the fellowship

Arrange more socials / talks

Get involved with Hi-Med research projects, content generation, mentorship

If you find other individuals interested in becoming part of the Hi-Med organising team where you’re based, refer to your country coordinator to discuss getting them involved! If you want you can establish a local committee (as below).

Establishing a local committee

A local chapter differs from being an Ambassador in that there is formal committee of students working on Hi-Med where you’re based.

There are several options on how to structure a local committee. Please choose the option that best works for you.

Option #1: task-oriented responsibilities

Works in Oxford, Cambridge

President

The president will be primarily responsible for Hi-Med chapter logistics such as running fellowship cohorts, registering as a university society, organizing finances and budgeting and generally keeping on top of everything that’s going on. You may help manage the email addresses, maintain a membership database and, with the Treasurer, organising finances and ticketing for any events (social or academic). Organization skills are essential, and some experience navigating University structures surrounding society registration would be very helpful but is not required.

Treasurer

The Treasurer will be tasked with managing the chapter’s annual budget, setting up and maintaining a bank account for the chapter, preparing the relevant financial documents and basic accounts when required. The Treasurer will also act as a General Committee Member, helping out the rest of the Committee with their roles.

Speakers Officers 1-2

We are intending to put on some talks next term; our Speakers Officers would be responsible (along with the President) for finding and reaching out to potential speakers, maintaining communication with them, logistically arranging the talk itself (including booking venues and/or managing Zoom), and greeting and introducing the speakers. This role will also involve arranging socials for the wider chapter community. This role would suit somebody with good professional communication skills, particularly interested in further exploring Hi-Med’s focus areas, and networking with medical professionals.

Events Officer

The Events Officer will be responsible for putting on socials and coming up with ideas for and executing other exciting and creative events. These can range in scale and scope, and could include panel discussions, presentation days, workshops, university visits, conferences and retreats. Some experience organizing events would be useful but not essential, but confidence with logistics is recommended.

Year Group / Junior Doctor Representatives

Representatives will help us to publicise Hi-Med events and initiatives to reach as wide an audience as possible. This will be through sharing on year group group-chats, Facebook groups, medical societies, personal social media followings (if possible) and with friends. Reps should be comfortable using social media for promotions. There will be opportunities to be involved with wider committee activities too if you’d like.

Option #2: goal-oriented responsibilities

Works in Berlin

In Berlin, we decided to redefine roles based on the

funnel model for community building⁠

⁠

We have defined a committee member to each section of the funnel,

Growth Officer

The Growth Officer is responsible for top-funnel outreach. This includes managing social media channels, hosting intro events and exciting people for creating an impact in Medicine.

Effective Development Officer

The effective development officer is handling mid-funnel activities, fellowships, workshops, and speaker events

Opportunities Officer

Will handle deep-funnel opportunities for internships, in-depth fellowship, focused workshops, etc.

Events Officer

Works longitudinally with all other officers. Organizes social events. Provides expertise in event management for other officers

Committee Logistics

Whatever the model, we’d encourage you to arrange an application process for your local committee:

Create an application form insert example

Make this generic:

https://docs.google.com/forms/d/e/1FAIpQLSdwnmuSJiY06ABz5g4ml6fTyVRUuct4EmmboFfJM5c-NupBgQ/viewform?usp=sharing⁠

⁠

Publicise chapter committee recruitment

Arrange interviews with applicants with the Country Coordinator joining to assist where you discuss applicants’ experience and interest in different roles

Appoint individuals into roles with the help of the Country Coordinator

This recruitment for a new committee should occur annually at a time appropriate for your university/ hospital. Please discuss when you will do this with your country coordinator.

Committee Responsibilities

President

Attend induction and triannual ambassador meetings: 1 hour each. Your country lead / the community lead will reach out to you to arrange this.

Attend biannual check-in with community lead: 30 minutes. Your community lead will reach out to you to coordinate this.

Arrange regular committee meetings: this is important to engage your team and ensure everyone can input into regular decisions

Committee wide

Run the Hi-Med Fellowship locally: this involves coordinating an in person cohort of the fellowship where you’re based. The country coordinator will organise the facilitator and groups following recruitment, but you may need to help the facilitator organise an in person venue for sessions as well as socials during the fellowship: 6 hours twice per year → see Fellowship

Arrange at least 1 social & 1 talk per term: this involves booking a venue, publicising the event, inviting speakers (can be someone from Hi-Med central team): 8 hours per term / quarterly → see Publicity and Events

Publicise annual Ambassador / committee recruitment at your university/ organisation (if you want to move on from being your organisation’s ambassador): as for fellowship, 4 hours once per year → see Publicity and Events

Optional (but encouraged)

Arrange further events such as

A retreat

Workshops such as a career planning or cause exploration workshop

A conference with a variety of speakers, workshops and socials

More frequent talks/ socials

Take part in Hi-Med Intro Fellowship / facilitate a local fellowship group if you have already taken part in the fellowship

Get involved with Hi-Med research projects, content generation, mentorship

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